File compression is no hard core information technology stuff. It is simply the processes of making large files smaller by reducing the number of bits and bytes used in a certain data.
Compressing files can be a lot of job when done manually, especially when you are trying to sort original files from copies, and eventually disposing of the unnecessary file duplicates.
It is basically the process of clearing file folders by reducing the number of pages into a zipped folder. It’s simply a conversion of loose files into a zip folder.
Pros and Cons of Compressing Files
File Compression Pros
Zipping of files altogether for organized file keeping and easy access is what file compression tools are most known about. Whatever format a file is, audio or video, it can all be tied together by smart software which will do all the basics of binding and storing. Below are the most pronounced file compression pros:
Sharing of records among corporate partners or stakeholders will be easy and smooth.
Hard Drive Storage Space
You can make use of the spaces freed when you zip altogether loose files.
This enables you to save on the manpower who will likely do the filing of records.
Compression programs are designed to aid computer staff working on archiving files in order to save it for future use or merely just to put things together. A typical human file saver will be unable to efficiently store records as much as a file compression tool can. Manually finding files is a huge task, so why do it when you have a compression tool to work for you?
File Compression Cons
Just like any other tool, file compression is not perfect. It also has some flaws. It may not be that much but it is still best if this is known by the user as early as possible, so necessary backup can be done or no hurdle will become an issue once you are in the compression process. Below are the cons of file compression:
It can complicate files.
Others who are new might have a hard time locating files.
Possible errors during file transport.
There is a chance some PC where you transport files into will not be able to load zipped files.
Decompression might take time.
The system will have a hard time dislocating itself from the zipped folder.
These do not happen all the time, but it is inevitable that some will pursue. This is dependent on your computer specs as well. There are operating systems that doesn’t work will with certain file compression tools.
File Compression Bottom Line
Though there are still a few lapses in file compression, it is still highly advised to have a file compression software in case you are into saving and archiving numerous files. If your concern is easy tracking of records and storage space conservation, then you are in the right way if you download a compression program.